What data do Copa and Cogeca collect?

Copa and Cogeca collect data directly from you, either by means of a contractual document, or by means of a document to be completed by you, or because you have communicated the data. The types of data collected may include your identification data, contact details, as well as certain personal characteristics (such as age, gender or marital status) or data relating to training and education or employment and occupation.

How do Copa and Cogeca use your personal data?

Copa and Cogeca use the personal data collected with a view to processing:

• In the context of Copa and Cogeca membership administration;
• In the context of managing contact persons and relations;
• In the context of tax management or accounting activities;
• In the context of security measures;
• In the context of scientific or statistical research.

Depending on the case, the legal basis for the data processing is:

• The consent of the person concerned by the processing of personal data;
• Contractual necessity, such as the preparation or performance of a contract (the provision of personal data is a prerequisite for the conclusion of a contract);
• Compliance with a legal obligation to which Copa and Cogeca are subject;
• The legitimate interest pursued by Copa and Cogeca, i.e. the implementation of non-profit activities, promoted by Copa and Cogeca;

Unless a legal retention period has been specified, the data will be kept by Copa and Cogeca for a maximum period of ten years from the end of the relationship with the person concerned.

Who are the recipients of your personal data?

Copa and Cogeca may send your personal data to their subcontractors or may be legally obliged to communicate the data to national and European authorities, their members and the employees of these members, their advisors as well as to universities and research centres. Copa and Cogeca do not transfer personal data outside the European Economic Area.

What are your rights regarding the processing of your personal data?

According to the GDPR, you have the right to:

• Access your data and receive copies of this data; 
• Have your data rectified if it is incorrect; 
•  Have your data removed or restrict the processing of your data (“right to be forgotten”);
• Withdraw consent if the legal basis for the processing is consent. Copa and Cogeca will then remove your data. 
• Data portability if the processing is based on consent or a contractual obligation. This right implies that you may receive your data in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without hindrance from Copa and Cogeca. 

You have the right to lodge a complaint with the supervisory authority (in Belgium, this will be the Data Protection Authority as of 25May 2018). To exercise these rights, you must comply with the conditions set out in the GDPR. Alternatively, to make things easier, you can contact us at the address provided below.

What security measures are in place?

In accordance with legal requirements, Copa and Cogeca have set up an adequate system to protect your personal data. These measures include the technical and organisational measures necessary to protect your personal data against accidental or unlawful destruction, loss, alteration, or unauthorised disclosure of or access to personal data.

Nevertheless, it should be made clear that no system can guarantee one hundred per cent security. Copa and Cogeca therefore remain entirely at your disposal for any questions relating to the confidentiality or security of your personal data.

How to contact us?

In order to exercise your rights regarding the protection of your data or if you have any questions regarding the processing of your data, you can send an e-mail to mail@copa-cogeca.eu or directly contact:

COPA-COGECA

Rue de Trèves 61

1040 Brussels

Belgium

Updates

Please note that Copa and Cogeca reserve the right to occasionally update this document.